Cleaning companies live on repeat business: weekly homes, nightly offices and periodic deep cleans. That means hundreds of small invoices or card charges, cleaners moving between sites and supplies bought in small amounts. Good bookkeeping shows which clients and contracts actually make money.
Recurring billing
Residential clients often pay by card after each visit; commercial clients usually receive a monthly invoice. We reconcile card payouts and invoice payments to the bank and keep an aging list for commercial accounts.
Labor is the business
Cleaner wages and payroll taxes are usually the largest cost. Coding payroll by client or contract lets you compare the price of each contract with the labor it consumes.
Classification risk
Paying cleaners as independent contractors when you set their schedule, supply the products and direct the work creates risk. The IRS describes the factors on its independent contractor or employee page.
Supplies and vehicles
Cleaning products, vacuums and vehicles are ongoing costs. Publication 463 explains the records needed for vehicle expenses; we keep mileage and purchase records organized.
What our cleaning business support covers
- Card and invoice reconciliation
- Labor cost by client or contract
- Cleaner payroll with travel time handled correctly
- Monthly statements and contract profitability reports
See our bookkeeping services or book a consultation.
Pricing and profitability
Most cleaning businesses price by the visit, the square foot or a monthly contract. Whichever method you use, the real test is labor hours per job. When the books record labor and supplies by client or route, you can compare the price of each contract with what it actually costs to deliver, spot clients that are unprofitable after travel time, and set new prices with confidence. Our payroll services keep crew hours and wages organized for that analysis.
